Cleans hours, prepares filings, and keeps your payroll provider honest. Kai does not run payroll. Kai makes payroll easy.
Payroll itself stays with Gusto, ADP, Justworks, or QBO. Kai is the agent that gets you ready for it. Hours are reconciled, tips are split, OT is verified, W-9s are chased, and quarterly filings are queued. Your payroll Tuesday turns into a 20-minute review.
Three jobs Kai owns
Hours and tips reconciled
Clock-in data, schedule edits, declared tips, credit card tips. Kai produces a single clean payroll file.
Tax filings on a calendar
Quarterly 941s, state SUI, year-end W-2s, 1099-NECs. Kai tracks deadlines and prepares the documents.
New hire onboarding
W-9 chase, I-9 collection, direct deposit. New hires finish onboarding before their first shift, not after their first paycheck.
What this looks like in real service
Cleans every hour
Missed punches flagged, edits logged, OT flagged. The numbers heading to your payroll provider are correct, not optimistic.
Queues 941 and SUI
Drafts the federal 941 and state SUI filings, attaches the supporting reports, and puts them on your calendar.
W-2s and 1099-NECs
Pulls the year of data, prepares all forms, and keeps a clean audit trail in one place.
- Actually moving the money. Your payroll provider does that.
- Tax advice. Kai prepares filings, not legal positioning.
- Health benefits administration.
Questions about Kai
No. Kai is provider-agnostic. We sync with Gusto, ADP, Justworks, Paychex, and QBO Payroll. Keep the provider you have.
Yes. State SUI rates, locality taxes, and reciprocal agreements are all tracked per location.
Declared tips, credit card tips, tip-out pools, and tip credit are all configurable per role and per state.
Put Kai to work in 30 minutes.
Connect your POS, hand Kai the keys, and have your first results before the next shift ends.